UNITED STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington, D. C. 20549
FORM 8-K
CURRENT REPORT PURSUANT
TO SECTION 13 OR 15(d) OF
THE
SECURITIES
EXCHANGE ACT OF 1934
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Date of Report
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(Date of
earliest event reported)
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April 25, 2008
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BANK OF HAWAII
CORPORATION
(Exact name of
registrant as specified in its charter)
Delaware
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1-6887
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99-0148992
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(State of
Incorporation)
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(Commission
File Number)
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(IRS Employer
Identification No.)
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130
Merchant Street, Honolulu, Hawaii
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96813
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(Address of principal
executive offices)
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(Zip Code)
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(Registrants
telephone number,
including area code)
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(808) 694-8822
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Check the appropriate box below if the Form 8-K
filing is intended to simultaneously satisfy the filing obligation of the
registrant under any of the following provisions (see General Instruction A.2.
below):
o Written communications pursuant to Rule 425
under the Securities Act (17 CFR 230.425)
o Soliciting material pursuant to Rule 14a-12
under the Exchange Act (17 CFR 240.14a-12)
o Pre-commencement communications pursuant to Rule 14d-2(b) under
the Exchange Act (17 CFR 240.14d-2(b))
o Pre-commencement communications pursuant to Rule 13e-4(c) under
the Exchange Act (17 CFR 240.13e-4 (c))
Item 5.02. Departure of
Directors or Principal Officers; Election of Directors; Appointment of
Principal Officers; Compensatory Arrangements of Certain Officers.
On
April 25, 2008, the Bank of Hawaii Corporation (the Company)
appointed Peter S. Ho as its President. Mr. Ho,
age 43, has served as the Companys Vice Chairman and Chief Banking Officer
since January 2006. Mr. Ho,
who joined the Company on 1993, is a member of the Bank of Hawaii Managing
Committee and its Board of Directors.
Mr. Ho
has no family relationship with any of the Companys directors, director
nominees or executive officers.
In connection with the
appointment of Mr. Ho as President, the Human Resources and Compensation
Committee approved a base salary of $625,000 and a cash bonus of $75,000.
On
April 25, 2008, the Company appointed Kent T. Lucien Vice Chairman and Chief
Financial Officer, to serve in an interim capacity. Mr. Lucien, age 54, has served as a
member of the Companys Board of Directors since April 2006. He is also the Chairman of the Companys
Audit Committee and meets the definition of a financial expert within the
meaning of the SEC regulations.
Mr. Lucien
has no family relationship with any of the Companys directors, director
nominees or executive officers.
In
connection with the interim appointment of Mr. Lucien as Chief Financial
Officer, the Human Resources and Compensation Committee approved a base salary
for Mr. Lucien of $340,000. He will
be eligible to participate in the Bank of Hawaii Corporation Executive
Incentive Plan. Mr. Lucien will
also receive a restricted stock grant award of 2,555 shares of Bank of Hawaii
Corporation common stock under the Bank of Hawaii Corporation 2004 Stock and
Incentive Plan.
As
previously reported on Form 8-K on April 21, 2008, Daniel C. Stevens
announced his intention to resign from his position as the Chief Financial
Officer of the Company, effective April 25, 2008. Mr. Stevens will remain an employee of
the Company through May 30, 2008.
In connection with Mr. Stevens resignation, the Company entered
into an agreement (the Agreement) with him, dated as of April 25,
2008. The Agreement is attached hereto
as Exhibit 10.1 and incorporated herein by reference.
Item 5.03. Amendments to Articles of Incorporation or By-laws;
Change in Fiscal Year.
As
previously reported on Form 8-K on January 28, 2008, the Board of
Directors (the Board) of Bank of Hawaii Corporation (the Company)
adopted resolutions approving an amendment to the Companys Certificate of
Incorporation to declassify the Board, subject to stockholder approval. At the Companys Annual Meeting of
Stockholders on April 25, 2008 (the 2008 Annual Meeting), the
Companys stockholders approved the Companys proposal to amend the Certificate
of Incorporation. The Company filed a
Certificate of Amendment to the Certificate of Incorporation (the Charter
Amendment) with the Delaware Secretary of State at that time, and such
Charter Amendment was effective as of April 25, 2008.
Pursuant
to the Charter Amendment, the Companys directors are to be elected
annually. All of the current members of
the Board were proposed for election at the 2008 Annual Meeting and all were
elected to a one-year term. The
description of the Charter Amendment set forth herein does not purport to be
complete and is qualified in its entirety by reference to the full text of the
Charter Amendment attached hereto as Exhibit 3.1 and incorporated herein
by reference.
Consistent
with the Charter Amendment, effective April 25, 2008, the Board approved
an amendment and restatement of Section 2.2 of the Companys Amended and
Restated By-laws (the By-laws), which amendment provides for the
declassification of the Board of Directors and the implementation of the annual
election of all of the Companys directors.
The description of the amended provisions of the By-laws set forth
herein does not purport to be complete and is qualified in its entirety by
reference to the full text of the By-laws attached hereto as Exhibit 3.2
and incorporated herein by reference.
Item 9.01. Exhibits.
(d) Exhibits.
Exhibit Number
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Description
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3.1
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Certificate
of Amendment to the Certificate of Incorporation, as filed with the Delaware
Secretary of State on April 25, 2008
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3.2
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Amended
and Restated By-Laws of Bank of Hawaii Corporation
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10.1
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Agreement
with Daniel C. Stevens
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SIGNATURE
SIGNATURE
Pursuant to the requirements of the Securities
Exchange Act of 1934, the Registrant has duly caused this report to be signed
on its behalf by the undersigned hereunto duly authorized.
Date: April 30, 2008
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BANK OF HAWAII CORPORATION
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By:
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/s/
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Mark A. Rossi
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Mark A. Rossi
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Vice Chairman and
Corporate Secretary
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Exhibit 3.1
CERTIFICATE
OF AMENDMENT
OF
CERTIFICATE
OF INCORPORATION
OF
BANK OF
HAWAII CORPORATION
BANK OF HAWAII
CORPORATION, a corporation organized and existing under the General Corporation
Law of the State of Delaware (the Corporation), DOES HEREBY CERTIFY AS
FOLLOWS:
FIRST: The Board of Directors of the Corporation duly adopted
resolutions in accordance with Section 242 of the General Corporation Law
of the State of Delaware proposing, declaring advisable and recommending this
amendment (the Certificate of Amendment) to the Certificate of Incorporation
(the Certificate of Incorporation) of the Corporation. The resolutions propose that Article VII.B,
VII.C and VII.E of the Certificate of Incorporation are each amended and
restated in their entirety as follows:
Article VII.B.
The Board, other than those
directors elected by the holders of any series of Preferred Stock as provided
for or fixed pursuant to the provisions of Article V of this Certificate
of Incorporation, shall be elected at each annual meeting of stockholders for a
one-year term expiring at the next annual meeting of stockholders following
their election, notwithstanding that such director may have been elected for a
term that extended beyond the date of such next annual meeting of
stockholders. A director shall be
elected to hold office until the next annual meeting of stockholders after
their election and until their successors shall have been elected and
qualified.
Article VII.C.
Except as otherwise
provided for or fixed pursuant to the provisions of Article V of this
Certificate of Incorporation relating to the rights of the holders of any
series of Preferred Stock to elect additional directors, and subject to the
provisions hereof, newly created directorships resulting from any increase in
the authorized number of directors, and any vacancies on the Board resulting from
death, resignation, disqualification, removal, or other cause, may be filled
only by the affirmative vote of a majority of the remaining directors then in
office, even though less than a quorum of the Board. Any director elected in accordance with the
preceding sentence shall hold office until such directors successor shall have
been duly elected and qualified, subject to his earlier death, disqualification,
resignation or removal. No decrease in the number of directors constituting the
Board shall shorten the term of any incumbent director.
Article VII.E.
Except for such additional
directors, if any, as are elected by the holders of any series of Preferred
Stock as provided for or fixed pursuant to the provisions of Article V of
this Certificate of Incorporation, any director may be removed, with or without
cause, only by the affirmative vote of the holders of at least a majority of
the combined voting power of the then-outstanding shares of Voting Stock at a
meeting of stockholders called for that purpose, voting together as a single
class.
SECOND:
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That the annual meeting
of the stockholders of the Corporation was duly called and held upon notice
in accordance with Section 222 of the General Corporation Law of the
State of Delaware on April 25, 2008, at which meeting the necessary
number of shares was voted in favor of said amendments.
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THIRD:
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The aforesaid amendment
was duly adopted in accordance with the applicable provisions of Section 242
of the General Corporation Law of the State of Delaware.
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FOURTH:
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This Certificate of
Amendment to the Certificate of Incorporation is to become effective upon
filing with the Secretary of State of the State of Delaware.
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IN WITNESS WHEREOF, the Corporation has caused this
Certificate of Amendment to be executed on its behalf by its Vice Chairman and
Corporate Secretary this 25th day of April, 2008.
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BANK OF HAWAII CORPORATION
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By:
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/s/ Mark A.
Rossi
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Name: Mark A.
Rossi
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Title: Vice
Chairman & Corporate Secretary
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Exhibit 3.2
AMENDED AND RESTATED
BY-LAWS
OF
BANK OF HAWAII CORPORATION, a Delaware Corporation
(As Amended April 25,
2008)
ARTICLE
I
Stockholders
Section 1.1 Annual
Meetings. An annual meeting
of stockholders shall be held for the election of directors at such date, time
and place, either within or without the State of Hawaii, as may be designated
by resolution of the Board of Directors from time to time. Any other proper
business may be transacted at the annual meeting.
Section 1.2 Special
Meetings. Special meetings of
stockholders may be called only in accordance with ARTICLE VIII of the
Certificate of Incorporation of the corporation.
Section 1.3 Notice
of Meetings. Whenever
stockholders are required or permitted to take any action at a meeting, a
notice of the meeting shall be given that shall state the place, date and hour
of the meeting and, in the case of a special meeting, the purpose or purposes
for which the meeting is called. Unless otherwise provided by law, the
certificate of incorporation or these
by-laws, the notice of any meeting shall be given not less than ten or more
than sixty days before the date of the meeting to each stockholder entitled to
vote at such meeting. If mailed, such notice shall be deemed to be given when
deposited in the United States mail, postage pre-paid, directed to the
stockholder at his address as it appears on the records of the corporation.
Section 1.4 Adjournments. Any meeting of stockholders, annual or
special, may adjourn from time to time to reconvene at the same or some other
place, and notice need not be given of any such adjourned meeting if the time
and place thereof are announced at the meeting at which the adjournment is
taken. At the adjourned meeting the corporation may transact any business which
might have been transacted at the original meeting. If the adjournment is for
more than thirty days, or if after the adjournment a new record date is fixed
for the adjournment meeting, notice of the adjournment meeting shall be given
to each stockholder of record entitled to vote at the meeting.
Section 1.5 Quorum. Except as otherwise provided by law, the
certificate of incorporation of these by-laws, at each meeting of stockholders
the presence in person or by proxy of the holders of one-third of the shares of
stock entitled to vote at the meeting shall be necessary and sufficient to
constitute a quorum. In the absence of a quorum, the stockholders so present
may, by majority vote, adjourn the meeting from time to time in the manner
provided in section 1.4 of these by-laws until a quorum shall attend.
Section 1.6 Organization. Meetings of stockholders shall be presided
over by the Chairman of the Board, if any, or in his absence by the Vice
Chairman of the Board, if any, or in his absence by the President, or in his
absence by a Vice President, or in the absence of the
foregoing
persons by a chairman designated by the Board of Directors, or in the absence
of such designated by a chairman chosen at the meeting. The Secretary shall act
as secretary of the meeting, but in his absence the chairman of the meeting may
appoint any person to act as secretary of the meeting. The chairman of the
meeting shall announce at the meeting of stockholders the date and time of the
opening and the closing of the polls for each matter upon which the
stockholders will vote.
Section 1.7 Voting;
Proxies. Except as otherwise
provided by the certificate of incorporation, each stockholder entitled to vote
at any meeting of stockholders shall be entitled to one vote for each share of
stock held by him which has voting power upon the matter in question. Each
stockholder entitled to vote at a meeting of stockholders may authorize another
person nor persons to act for him by proxy, but no such proxy shall be voted or
acted upon after three years from its date, unless the proxy provides for a
longer period. A proxy shall be irrevocable if it states that it is irrevocable
and if, and only as long as, it is coupled with an interest sufficient in law
to support an irrevocable power. A stockholder may revoke any proxy which is
not irrevocable by attending the meeting and voting in person or by filing an
instrument in writing revoking the proxy or by delivering a proxy in accordance
with applicable law bearing a later date to the Secretary of the corporation.
Voting at meetings of stockholder need not be by written ballot. At all
meetings of stockholders for the election of directors and plurality of the
votes cast shall be sufficient to elect. All other elections and questions
shall, unless otherwise provided by law, the certificate of incorporation or
these by-laws, be decided by the affirmative vote of the holders of a majority
in voting power of the shares of stock which are present in person or by proxy
and entitled to vote thereon.
Section 1.8 Fixing
Date for Determination of Stockholder of Record. In order that the corporation may determine
the shareholder entitled to notice of or vote at any meeting of stockholders or
any adjournment thereof, or entitled to receive payment of any dividend or
other distribution or allotment of any rights, or entitled to exercise any
rights in respect of any change, conversion or exchange of stock or for the
purpose of any other lawful action, the Board of Directors may fix a record
date, which record date shall not precede the date upon which the resolution
fixing the record date is adopted by the Board of Directors and which record
date: (1) in the case of determination of stockholders entitled to vote at
any meeting of stockholders or adjournment thereof, shall, unless otherwise
required by law, not be more than sixty nor less than ten days before the date
of such meeting; and (2) in the case of any other action, shall not be
more than sixty days prior to such other action.
If no record date is fixed: (1) the record date for determining
stockholders entitled to notice of or to vote at a meeting of stockholders
shall be at the close of business on the day next preceding the day on which
notice is given, or, if notice is waived, at the close of business on the day
next preceding the day on which the meeting is held; and (2) the record
date for determining stockholders for any other purpose shall be at the close
of business on the day on which the Board o Directors adopts the resolution
relating thereto. A determination of stockholders of record entitled to notice
of or to vote at a meeting of stockholders shall apply to any adjournment of
the meeting; provided, however, that the Board of Directors may fix a new
record date for the adjournment meeting.
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Section 1.9 List
of Stockholders Entitled to Vote. The Secretary shall prepare and make, at
least ten days before every meeting of stockholders, a complete list of the
stockholders entitled to vote at the meeting, arranged in alphabetical order,
and showing the address of each stockholder and the number of shares registered
in the name of each stockholder. Such list shall be open to the examination of
any stockholder, for any purpose germane to the meeting, during ordinary
business hours, for a period of at least ten days prior to the meeting, either
on a reasonable accessible electronic network or during ordinary business
hours, at the principal place of business.
If the meeting is held at a place, then the list shall also be produced
and kept at the place of the meeting during the whole time thereof and may be
inspected by any stockholder who is present.
The stock ledger shall be the only evidence as to who are the
stockholder entitled to examine the stock ledger, the list of stockholders or
the books of the corporation, or to vote in person or by proxy at any meeting
of stockholders.
Section 1.10 Inspectors
of Election. The corporation
shall, in advance of any meeting of stockholders, appoint one or more
inspectors of election, who may be employees of the corporation, to act at the
meeting or any adjournment thereof and to make a written report thereof. The
corporation may designate one or more persons as alternate inspectors to
replace any inspector who fails to act. In the event that no inspector so
appointed or designated is ale to act at a meeting of stockholders, the person
presiding at the meeting shall appoint one or more inspecto5rs to act at the
meeting. Each inspector, before entering upon the discharge of his or her
duties, shall take and sign an oath to execute faithfully the duties of
inspector with strict impartiality and according to the best of his or her
ability.
The inspector or inspectors so appointed or designated shall (i) ascertain
the number of shares of capital stock of the corporation outstanding and the
voting power of each such share, (ii) determine the shares of capital
stock of the corporation represented at the meeting and the validity of proxies
and ballots, (iii) count all votes and ballots, (iv) determine and
retain for a reasonable period a record of the disposition of any challenges
made to any determination by the inspectors, and (v) certify their
determination of the number of shares of capital stock of the corporation
represented at the meeting and such inspectors count of all votes and ballots.
Such certification and report shall specify such other information as may be
required by law. In determining the validity and counting of proxies and
ballots cast at any meeting of stockholders of the corporation, the inspectors
may consider such information as is permitted by applicable law. No person who
is a candidate for an office at an election may serve as an inspector at such
election.
Section 1.11 Conduct
of Meetings. The Board of
Directors of the corporation may adopt by resolution such rules and
regulation s for the conduct of the meeting of stockholders as it shall deem
appropriate. Except to the extent inconsistent with such rules and
regulations as adopted by the Board of Directors, the chairman of any meetings
of stockholders shall have the right and authority to prescribe such rules,
regulations and procedures and to do all such acts as, in the judgment of such
chairman, are appropriate for the proper conduct of the meeting. Such rules,
regulations or procedures, whether adopted by the Board of Directors or
prescribed by the chairman of the meeting, may include, without limitation, the
following:(i) the establishment of an agenda or order of business for the
meeting: (ii) rules and procedures for maintaining order at the
meeting and the safety of those present; (iii) limitations on attendance
at or participation in the meeting to stockholder of record of the corporation,
their duly authorized and constituted
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proxies or such other persons as
the chairman of the meeting shall determined; (iv) restrictions on entry
to the meeting after the time fixed for the commencement thereof; and (v) limitations
on the time allotted to questions or comments by participants. Unless and to
the extent determined by the Board of Directors or the chairman of the meeting,
meetings of stockholders shall not be required to be held in accordance with
the rules of parliamentary procedures.
Section 1.12 Notice
of Business and Nominations.
To be properly brought before any stockholders meeting, business and
nominations of persons for election to the Board of Directors of the
corporation must be (a) specified in the notice of meeting given by or at
the direction of the Chairman of the Board or the President or a majority of
the whole Board of Directors, (b) otherwise properly brought before such
meeting by or at the direction of the Board of Directors, or (c) otherwise
properly brought before such meeting by a stockholder or stockholders who was a
stockholder or were stockholders, respectively, of record at the time of giving
notice provided for this By-Law, who is entitled to vote for the election of
Directors at such meeting and who complies with the notice procedures set forth
in this By-Law.
For business to be properly brought before any stockholders meeting by
a stockholder or stockholders, the stockholder or stockholders must have given
timely notice thereof in writing to the Secretary of the corporation and such
business must otherwise be a proper matter for stockholder action. To be
timely, a stockholders or stockholders notice shall be delivered to or
received at the principal executive office of the corporation not later than eighty
(80) days not earlier than ninety (90) days prior to (a) in the case of a
special meeting called by such stockholder or stockholders, the date the
stockholder has, or the stockholders have, as applicable, selected for such
special meeting, and (b) in the case of an annual meeting, the first
anniversary of the preceding years annual meeting, provided, however, that in
the event that the date of the annual meeting is more than thirty (30) days
before or more than sixty (60) days after such anniversary date, notice by such
stockholder or stockholders to be timely must be so received by the Secretary
of the corporation (i) not later than the close of business on the later
of the eightieth (80th) day prior to such annual meeting or the tenth (10th)
day following the day on which public announcement of the date of such annual
meeting is first made by the corporation and (ii) not earner than the
ninetieth (90th) day prior to such annual meeting. In the event that the number
of directors o be elected to the Board of Directors of the corporation is
increased and there is no public announcement by the corporation naming all of
the nominees for director or specifying the size of the increased Board of
Directors at least ninety (90) days prior to the first anniversary of the
preceding years annual meeting, a stockholders or stockholders notice
required by this By-Law shall also be considered timely, but only with respect
to nominees for any new positions created by such increase, if it shall be
delivered to the Secretary at the principal executive offices of the
corporation not later than the close of business on the tenth ((0th) day
following the day on which such public announcement is first made by the
corporation. In the event the corporation calls a special meeting on
stockholder for the purpose of electing one or more directors to the Board of
Directors, any such stockholder may nominate a person or persons (as the case
may be), for election to such position(s) as specified in the corporations
notice of meeting, if the stockholders notice required by this By-Law shall be
delivered to the Secretary at the principal executive offices of the
corporation (i) not later than the close of business on the later of the
eightieth (80th) day prior to such special meeting or the tenth (10th) day
following the day on which public announcement is first made of the date of the
special meeting and of the nominees proposed by the Board of Directors to be
elected at such meeting and (ii) not earlier than the close of business on
the ninetieth (90th) day prior to such special meeting. In no event shall the
public announcement of an adjournment of a meeting commence a new time period
for the giving of a stockholders notice as described above.
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A stockholders notice to the Secretary of the corporation shall set
forth as to each matter that the stockholder proposes to bring before such
meeting (a) as to each person whom the stockholder proposes no nominate
for election or reelection as a director all information relating to such
person that is required to be disclosed in solicitations of proxies for
election of directors in an election contest, or is otherwise required, in each
case pursuant to Regulation 14A under the Securities Exchange Act of 1934, as
amended (the Exchange Act), and Rule 14a-11 thereunder (including such
persons written consent to being named in the proxy statement as a nominee and
to serving as a director if elected); (b) as to any other business that
the stockholder proposes to bring before the meeting, a brief description of
the business desired to be brought before such meeting and the reasons for
conducting such business at such meeting of such stockholder and the beneficial
owner, if any, on whose behalf the proposal is made; (c) as to the
stockholder giving the notice and the beneficial owner, if any of whose behalf
such nomination or proposal of business i9s made (i) the name and address
of such stockholder, as they appear on the corporations books, and of such
beneficial owner, (ii) the class and number of shares of the securities of
the corporation that are beneficially owned by such stockholder and such
beneficial owner, and (d) any material interest of such stockholder and
such beneficial owner in such nomination and such business.
Only such persons who are nominated in accordance with the procedures
set forth in this By-Law shall be eligible to serve as directors and only such
business shall be conducted at a meeting of stockholders as shall have been
brought before the meeting in accordance with the procedures set forth in this
By Law. Except as otherwise provided by law, the Chairman of the meeting shall,
if the facts warrant. determine and declare to the meeting that the nomination
or business that the stockholder proposes to bring before such meeting was not
properly brought before such meeting in accordance with he foregoing procedure,
and if he should so determine, he shall so declare to the meeting, and the
defective proposal or nomination shall be disregarded.
For purposes of this By-Law:
(a) public
announcement shall mean disclosure in a press release reported by the Dow
Jones News Service, Associated Press or comparable national news service or in
a document publicly filed by the corporation with the Securities and Exchange
Commission pursuant to Section 13, 14 or 15(d) of the Exchange Act.
(b)calculating the number of days elapsed between (a) the data on
which a notice is given and (b) (i) the date on which a special
meeting is to be held, (ii) the date that is the anniversary of an annual
meeting, or (iii) the date that is the tenth (10th) day following the day
on which public announcement of the date of an annual meeting is first made,
shall be inclusive of dates between which such calculation is made.
Notwithstanding the foregoing provisions of this By-Law, a stockholder
shall also comply with all applicable requirements of the Exchange Act and the rules and
regulations thereunder with respect to the matters set forth in this By-Law. Nothing
in this By-Law shall be deemed to affect any rights (i) of stockholders to
request inclusion of proposals in the corporations proxy statement pursuant of
Rule 14a-8 under the Exchange Act or (ii) of the holders of any
series of preferred sock to elect directors under specified circumstances.
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ARTICLE
II
Board of Directors
Section 2.1 Number:
Qualifications. The number of members of the Board of
Directors shall be determined by reference to ARTICLE VII of the Certificate of
Incorporation. Directors need not be stockholders. No member of the board shall
be eligible for election or reelection as a member of the Board of Directors
after his or her 75th birthday and no member shall continue in office
past the date of the annual meeting of the stockholders that is held subsequent
to his or her 75th birthday.
Section 2.2 Election:
Resignation: Vacancies.
All directors (other than those appointed to fill vacancies) shall be
elected at each annual meeting of stockholders for a one-year term expiring at
the next annual meeting of stockholders following their election, in accordance
with Article VII of the Certificate of Incorporation of the
Corporation. Each Director shall serve
until his or her successor shall have been elected and qualified, except in the
event of his or her earlier death, resignation, removal or disqualification
from office. Any director may resign at
any time upon written notice to the Corporation. Any newly created directorship
or vacancy occurring in the Board of Directors for any cause shall be filled in
accordance with Article VII of the Certificate of Incorporation of the
Corporation.
Section 2.3 Regular
Meetings. Regular meetings of
the Board of Directors may be held at such places within or without the State
of Hawaii and at such times as the Board of Directors may from time to time
determine, and if so determined notices thereof need not be given.
Section 2.4 Special
Meetings. Special meetings of
the Board of Directors may be held at any time or place within or without the
State of Hawaii whenever called by the President, any Vice Chair, any Vice
President, the Secretary, or by any member of the Board of Directors. Notice of
a special meeting of the Board of Directors shall be given by the person or
persons calling the meeting at least twenty-four hours before the special
meeting.
Section 2.5 Telephonic
Meetings Permitted, Members of the
Board of Directors, or any committee designated by the Board of Directors, may
participate in a meeting thereof by means of conference telephone or similar
communications equipment by means of which all persons participating in the
meeting can hear each other, and participation in a meeting pursuant to this
By-Law shall constitute presence in person at such meeting.
Section 2.6 Quorum:
Vote Required for Action.
At all meetings of the Board of Directors a majority of the whole Board
of Directors shall constitute a quorum for the transaction of business. Except
in cases in which the Certificate of Incorporation or these By Laws otherwise
provide, the vote of a majority of the directors present at a meeting at which
a quorum is present shall be the act of the Board of Directors.
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Section 2.7 Organization. Meetings of the Board of Directors shall be
presided over by the Chairman of the Board, if any, or in his absence by the
Vice Chairman of the Board, if any, or in his absence by the President, or in
their absence by a chairman chosen at the meeting. The Secretary shall act as
secretary of the meeting, but in his or her absence the chairman of the meeting
may appoint any person to act as secretary of the meeting.
Section 2.8 Informal
Action by Directors.
Unless otherwise restricted by the Certificate of Incorporation or these
By-Laws, any action required or permitted to be taken at any meeting of the
Board of Directors, or of any committee thereof, may be taken without a meeting
if all members of the Board of Directors or such committee, as the case may be
consent thereto in writing, and the writing or writings are filed with the
minutes of proceedings of the Board of Directors of such committee.
ARTICLE
III
Committees
Section 3.1 Committees. The Board of Directors may designate one or
more committees, each committee to consist of one or more of the directors of
the corporation. The Board of Directors may designate one or more directors as
alternate members of any committee, who may replace any absent or disqualified
member of any meeting of the committee. In the absence or disqualification of a
member the committee, the member or members thereof present at any meeting and
not disqualified from voting, whether or not he or they constitute a quorum,
may unanimously appoint another member of the Board of Directors to act at the
meeting in place of any such absent or disqualified member. Any such committee,
to the extent permitted by law and to the extent provided in the resolution of
the Board of Directors, shall have and may exercise all the power and authority
of the Board of Directors in the management of the business and affairs of the
corporation, and may authorize the seal of the corporation to e affixed to all
papers which may require it.
Section 3.2 Committee
Rules. Unless the Board of
Directors otherwise provides, each committee designated by the Boar of
Directors may make, alter and repeal rules for the conduct of its
business. In the absence of such rules each committee shall conduct its
business in the same manner as the Board of Directors conducts its business
pursuant to Article II of these By-Laws.
ARTICLE
IV
Officers
Section 4.1 Executive
Officers: Election; Qualifications: Term of Office: Resignation; Removal,
Vacancies. The principal
officers of the corporation shall consist of a Chairman of the Board, a
President, one or more Vice Chair, one or more Vice Presidents, one or more of
whom may be designated as an Executive Vice President and one or more of whom
may be designated as a Senior Vice President, a Treasurer and a Secretary. The
Board of Directors may also choose one or more Assistant Vice Presidents, one
or more Assistant Secretaries and one or more Assistant Treasurers. Each such
officer shall hold office until the first meeting of the Board of Directors
after the annual meeting of stockholders next succeeding his election, and
until his
7
successor is elected and
qualified or until his earlier resignation or removal. Any officer may resign
at any time upon written notice to the corporation. The Board of Directors may
remove any officer with or without cause at any time, but such removal shall be
without prejudice to the contractual rights of such officer, if any, with the
corporation. Any number of offices may be held by the same person. Any vacancy
occurring in any office of the corporation by death, resignation, removal or
otherwise may be filed for the unexpired portion of the term by the Board of
Directors at any regular or special meeting.
Section 4.2 Chairman
of the Board. The Chairman shall
preside at all meetings of the stockholders and the Board of Directors at which
he is present, and shall perform such other duties and have such other powers
as the Board of Directors may prescribe.
Section 4.3 President. The President shall preside at all meetings
of the Board of Directors and of the stockholders at which the Chairman is
absent, provided that the President may not preside at any such meeting of the
Board of Directors if such person is not a director. Subject to the control of
the Board of Directors, the President shall have general charge and care of the
business and property of the corporation, shall appoint and discharge employees
and agents of the corporation and determine their compensation and shall do and
perform such additional duties as shall be prescribed by the Board of
Directors. When authorized by the Board of Directors so to do, he may delegate
to one of the Vice Presidents the whole or any part of the general management
and care of the business and property of the corporation including the
employment and discharge of agents and employees.
Section 4.4 Vice
Chairs. It shall be the
duty of the Vice Chairs, in the order determined by the Board of Directors, to
assume and perform the duties of the President in the absence or disability of
the President or whenever the office or President is vacant. Each Vice Chair
shall do and perform such additional duties as shall be prescribed by the Board
of Directors.
Section 4.5 Vice
Presidents. It shall be the
duty of the Vice Presidents, in the order determined by the Board of Directors,
to assume and perform the duties of the Vice Chairs in the absence or
disability of any of the Vice Chairs or whenever the office of one or more of
the Vice Chairs is vacant. Each Vice President shall do and perform such
additional duties as shall be prescribed by the Board of Directors.
Section 4.6 Treasurer. The Treasurer shall be the financial and
accounting officer of the corporation. The Treasurer shall have custody of all
moneys, valuable papers and documents of the corporation, shall keep the same
for safekeeping in such depositories as may be designated by the Board of
Directors and shall expend the funds of the corporation as directed by the
Board of Directors. He shall keep or cause to be kept a book or books setting
forth true record of the receipts and expenditures, assets and liabilities,
losses and gains of the corporation and shall, when and as required by the
Board of Directors, render a statement of the financial condition of the
corporation. He shall also do and perform such additional duties as shall be
prescribed by the Board of Directors. In the absence or disability of the
Treasurer, his duties shall be performed by the Secretary or by an Assistant
Treasurer.
8
Section 4.7 Secretary. The Secretary shall be ex officio secretary
of the Board of Directors, shall give or cause to be given all required notices
of meetings of the stockholders and directors, shall record the proceedings of
meetings of the stockholders and directors in a book or books to be kept for
that purpose, and shall perform such other duties as may be assigned to him
from time to time by the Board of Directors and by the President. In the absence
or disability of the Secretary, his duties shall be performed by the Treasurer
or by an Assistant Secretary.
Section 4.8 Powers
and Duties of Executive Officers. The officers of the corporation shall have
such powers and duties in the management of the corporation as may be
prescribed in a resolution by the Board of Directors and, to the extent not so
provided, as generally pertain to their respective offices, subject to the
control of the Board of Directors. The Board of Directors may require any officer,
agent, or employee to give security for the faithful performance of his duties.
Section 4.9 Stock
in Other Corporation.
Unless the Board of Directors otherwise directs with respect to any
meeting or meetings of stockholder of any corporation shares of the stock of
which are owned by this corporation, whether or not such corporation is a
subsidiary of the corporation, the Chairman of the Board or the President or
any Vice Chair or Vice President designated by the Board of Directors, the
Chairman of the Board or the President shall have full authority to attend any
meeting of the stockholders of any such corporation and to vote at such meeting
the shares of stock of such corporation owned by this corporation; and the
Chairman of the Board or the President or any such Vice Chair or Vice President
shall have full authority to execute on behalf of this corporation any proxy
authorizing any other person or persons to vote the shares of stock of any such
corporation owned by this corporation at any meeting or meetings of the
stockholders of such corporation; and the Chairman of the Board or the
President or any such Vice Chair or Vice President, or any such person
authorized to act on behalf of the corporation by any proxy executed by any of
the foregoing director or officers of the corporation, shall have full
authority to consent in writing, in the name of the corporation as owner of
shares of stock of any such corporation, to any action by such other
corporation, and may execute or cause to be executed in the name and on behalf
of the corporation and under its corporate seal or otherwise, all such written
proxies and other instruments as the Chairman of the Board, the President, such
Vice Chair or such Vice President, or such authorized person, as applicable,
may deem necessary or proper in the premises.
ARTICLE
V
Stock
Section 5.1 Certificates. Every holder of stock represented by
certificates shall be entitled to have a certificate signed by or in the name
of the corporation by the Chairman or Vice Chairman of the Boar of Directors,
if any, or the President, a Vice Chair or a Vice President, and by the
Treasurer or an Assistant Treasurer, or the Secretary or an Assistant
Secretary, of the corporation certifying the number of shares owned by him in the
corporation. Any of or all the signatures on the certificate may be a
facsimile. In case any officer, transfer agent or registrar who has signed or
whose facsimile signature has been placed upon a certificate shall have ceased
to be such officer, transfer agent, or registrar before such certificate is
issued, it may be issued by the corporation with the same effect as if he were
such officer, transfer agent, or registrar at the date of issue.
9
Section 5.2 Lost
Stolen or Destroyed Stock Certificates: Issuance or New Certificates. The corporation may issue a new certificate
of stock in the place of any certificate theretofore issued by it, alleged to
have been lost, stolen or destroyed, and the corporation may require the owner
of the lost, stolen, or destroyed certificate, or his legal representative, to
give the corporation a bond sufficient to indemnify it against any claim that
may be made against it on account of the alleged loss, theft, or destruction of
any such certificate or the issuance of such a new certificate.
ARTICLE
VI
Indemnification
Section 6.1 Right
to Indemnification. The corporation
shall indemnify and hold harmless, to the fullest extent permitted by
applicable law as it presently exists or may hereafter be amended, any person
who was or is made or is threatened to be made a party or is otherwise involved
in any action, suit or proceeding, whether civil, criminal, administrative or
investigative (a proceeding) by reason of the fact that he, or a person for
whom he is the legal representative, is or was a director or officer of the
corporation or is or was serving at the request of the corporation as a
director, officer, employee or agent of another corporation or of a
partnership, joint venture, trust, enterprise, limited liability company or
nonprofit entity, including service with respect to employee benefit plans,
against all liability and loss suffered and expenses (including attorneys
fees) reasonably incurred by such person. The corporation shall be required to
indemnify a person in connection with a proceeding (or part thereof) initiated
by such person only if the proceeding (or part thereof) was authorized by the
board of Directors of the corporation.
Section 6.2 Prepayment
of Expenses. The corporation
shall pay the expenses (including attorneys` fees) incurred in defending any
proceeding in advance of its final disposition, provided, however, that the
payment of expenses incurred by a director or officer in advance of the final
disposition of the proceeding shall be made only upon receipt of an undertaking
by the director or officer to repay all amounts advanced if it should be
ultimately determined that the director or officer is not entitled to be
indemnified under this Article or otherwise.
Section 6.3 Claims. If a claim for indemnification or payment of
expenses under this Article is not paid in full within sixth days after a
written claim therefore has been received by the corporation, the claimant may
file suit to recover the unpaid amount of such claim and, if successful in
whole or in part, shall be entitled to be paid the expense of prosecuting such
claim. In any such action the corporation shall have the burden of proving that
the claimant was not entitled to the requested indemnification or payment of
expenses under applicable law.
Section 6.4 Nonexclusively
of Rights. The rights
conferred on any person by this Article VII shall not be exclusive of any
other rights which such person may have or hereafter acquire under any statute,
provision of the Certificate of Incorporation, these By-Laws, agreement, vote
of stockholder or disinterested directors or otherwise.
10
Section 6.5 Other
Indemnification. The corporations
obligation, if any, to indemnify any person who was or is serving at its
request as a director, officer, employee or agent of another corporation,
partnership, joint venture, trust, enterprise, limited liability company or
nonprofit entity shall be reduced by any amount such person may collect as
indemnification from such other corporation, partnership, joint venture, trust,
enterprise, limited liability company or nonprofit enterprise.
Section 6.6 Amendment
or Repeal. Any repeal or
modification of the foregoing provisions of this Article VI shall not
adversely affect any right or protection hereunder of any person in respect of
any act or omission occurring prior to the time of such repeal or modification.
ARTICLE
VII
Miscellaneous
Section 7.1 Fiscal
Year. The fiscal year of
the corporation shall be determined by resolution of the Board of Directors.
Section 7.2 Seal. The corporate seal shall have the name of the
corporation inscribed thereon and shall be in such form as may be approved from
time to time by the Board of Directors.
Section 7.3 Waiver
of Notice of Meetings of Stockholders. Directors and Committees. Any waiver of notice, given by the person
entitled to notice, whether before or after the time stated therein, shall be
deemed equivalent to notice. Attendance of a person at a meeting shall
constitute a waiver of notice of such meeting, except when the person attends a
meeting for the express purpose of objecting, at the beginning of the meeting,
to the transaction of any business because the meeting is not lawfully called
or convened. Neither the business to be transacted at nor the purpose of any
regular or special meeting of the stockholders, directors, or members of a
committee of directors need be specified in any waiver of notice.
Section 7.4 Interested
Directors Quorum. No contract or
transaction between the corporation and one or more of its directors or
officers, or between the corporation and any other corporation, partnership,
association or other organization in which one or more of its directors or
officers are directors or officers, or have a financial interest, shall be void
or voidable solely for the reason, or solely because the director or officer is
present at or participating in the meeting of the Board of Directors or committee
thereof which authorizes the contract or transaction, or solely because his or
their votes are counted for such purpose, if: (1) the material facts as to
his relationship or interest and as to the contract or transaction are
disclosed or are known to the Board of Directors or the committee, and the
Board of Directors or committee in good faith authorizes the contract or
transaction by the affirmative votes of a majority of the disinterested
directors, even thought the disinterested directors be less than a quorum; or (2) the
material facts as to his relationship or interest and as to the contract or
transaction are disclosed
11
or are known to the stockholders
entitled to vote thereon, and the contract or transaction is specifically
approved in good faith by vote of the stockholders; or (3) the contract or
transaction is fair as to the corporation as to the time it is authorized,
approved or ratified, by the Board of Directors, a committee thereof, or the
stockholders. Common or interested directors may be counted in determining the
presence of a quorum at a meeting of the Board of Directors or of a committee
which authorizes the contract or transaction.
Section 7.5 Form of
Records. Any records maintained
by the corporation in the regular course of its business, including its stock
ledger, books of account and minute books, may be kept on, or be in the form
of, punch cards, magnetic tape, photographs, microphotographs, or any other
information storage device, provided that the records so kept can be converted
into clearly legible form within a reasonable time.
Section 7.6 Amendment of By-Laws. Those By-Laws may be altered or repealed, and
new by-laws made, by the Board of Directors and stockholder in accordance with
ARTICLE VIII and XIV of the Certificate of Incorporation.
12
Exhibit 10.1
SCHEDULE OF BENEFITS
DANIEL C. STEVENS
April 25, 2008
The
concept we have agreed to is that Bank of Hawaii will
return you and Judy to your home in Kansas.
You have agreed to help us minimize the costs. And we will pay you $500,000 as additional
compensation. The specifics include the
following:
Regular
pay and benefits for May 2008
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$
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30,000
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Cash
payment on May 30, 2008, subject to all withholding
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500,000
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Employer
portion of health care premiums through May 2009, unless you become insured otherwise
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10,000
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Reimbursement
of expenses (up to the amount specified) for:
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Moving household goods and up to two cars
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50,000
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Temporary living expenses while goods are in
transit
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5,000
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Airline tickets to Kansas City
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5,000
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Job counseling
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15,000
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In addition, we will purchase or arrange for the purchase of your home
in Hawaii at your original purchase price, plus the improvements you identified
with a cost of $91,583. We will retain
from the purchase price $420,000, representing the amount we advanced you for
your home in Kansas, and $1,218,750 representing the amount of your mortgage
plus interest due on your mortgage to Bank of Hawaii. The settlement date will be July 31,
2008. We further agree to split evenly
the net gain, if any, on the sale of your home at a value in excess of an
agreed upon amount.
Your contact at Bank of Hawaii for administering this matter is Jean
Hamakawa.
Agreed
to by:
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/s/
Daniel Stevens
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Daniel
Stevens
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/s/
Judy Stevens
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Judy
Stevens
|
|
|
|
|
|
|
|
|
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/s/
Allan R. Landon
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Bank
of Hawaii
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